Our Advisory Board
2025–2026
The EAN Advisory Board supports the strategic development of the network, fostering continuity across generations of fellows and alumni. It oversees activities, strengthens partnerships, and enhances the visibility and impact of the EPIET Alumni Network within Europe and beyond.
The board includes a President, Vice President, two Treasurers, two Secretaries, and a General Member. Members are elected during the General Assembly at ESCAIDE. Co-opted Members are appointed by EAN board to provide specific expertise as needed.
Last General Assembly · Nov 20, 2025
Meet the Board · Behind the scenes · Former Board members
Meet the Board
BEHIND THE SCENES
So, what does the Board actually do?
A little strategy. Plenty of teamwork. And yes, quite a few emails.
Behind every EAN activity are people connecting members, organising events and modules, looking after the finances and keeping the network moving.
🗓️ First, the big picture
The Board develops EAN’s strategy and annual plan. At the annual face-to-face meeting — usually a weekend in January or February — members review ongoing work and agree a plan of action for the year ahead.
Then comes the day-to-day work. Here is how the roles described below help make it happen.
THE PUBLIC FACE OF EAN
President
Objective of the position
The President represents the EAN and is the legal and public representative of the association.
Responsibilities and activities
- Acts as chairperson at the annual General Assembly and during the Advisory Board meetings and ensures the decisions made by the Advisory Board are executed.
- Represents the EAN in the ESCAIDE Scientific Committee, EPIET/EUPHEM Training Site Forum (ETSF), EPIET Selection Committee or delegates these tasks to other Board members.
- Represents the EAN with other associations or organisations (e.g. ECDC, TEPHINET, APARET, EIS, and others).
- Deals with any other task that may be decided in consultation with the other members of the Advisory Board.
THE NETWORK CONNECTOR
Vice-President
Objective of the position
The Vice-President replaces the President in his/her duties in case the latter is unavailable; in addition the Vice-President has specific duties related to the EAN membership base
Responsibilities and activities
- Provides strategic vision for alumni relations through collaborative leadership between the EAN board and the EAN membership base
- Provides overall coordination of the specific subcommittees or working groups created internally in the EAN
- Faces the membership, including interaction with current Cohort representatives
- Coordinates regular board TCs with cohort reps, including scheduling and drafting the agenda
- Maintains a WhatsApp (or similar platform) group with the cohort reps which is used for rapid communication and coordination
- In February of every year to liaise with the cohort reps to remind current fellows to please help in updating the country guides available on the EAN website.
- Stands in for the president in case the president is unavailable to perform their tasks
- Is active (together with other members of the board) in organising activities for the members such as webinars, mini-modules, online social events etc.
- Deals with any other task that may be decided in consultation with the other members of the Advisory Board
THE COMMUNICATION ENGINE
Secretariat (post shared by two members)
Objective of the position
The Secretary and his/her deputy provide operational support to all the activities of the EAN board and play a central role in communication.
Responsibilities and activities
- Arranging invitations for board meetings, taking minutes of meetings
- EAN correspondence, including management of EAN inbox: labelling of emails, archiving of emails followed up by secretariat once task completed
- Primary responsible to ensure emails have been responded to (this includes assigning follow up to other board members)
- Regular update of website with relevant content (e.g., job posting, webinars, events)
- Weekly sending of EAN bulletin (including relevant courses and conferences) to the network
- Note taking and minutes during EAN board teleconferences, face-to-face meeting(s) and general assembly
- Contribution to setting of agenda for regular EAN board meetings
- Contribution to logistic and content arrangements for EAN Annual General Assembly during ESCAIDE
- Main responsibility for outgoing emails; may be shared with general board member to ensure continuity
- Deals with any other task that may be decided in consultation with the other members of the Advisory Board (“Ad-Hoc Tasks”)
THE NUMBERS-AND-MEMBERSHIP TEAM
Treasury (post shared by two members)
Objective of the position
The Treasurers are responsible for maintaining the accounts of the EAN this includes paying bills and using the funds according to the instructions of the Advisory Board.
Responsibilities and activities
- Download and save bank account/ payment platform statements every month
- Log all incoming and outgoing transactions in the database as well as take care about all financial activities concerning the EAN (reimbursements, etc).
- Update accounting tracking sheet with all incoming/ outgoing payments
- Prepare financial overview for the GA
- Maintain and update membership database on website according to payments received (see SOP)
- Respond to all membership fee enquiries by the members
- Archive all proof of payments emails
- Prepare receipts of payment if requested by a member
- Lead the review of external membership applications by the board (review application form, contact applicant if information is missing, inform board at regular TCs of new applications and present relevant information to make a decision on admitting the applicant to the EAN, inform the applicant of the outcome, create new member account if applicable and send information of how to make a payment if desired)
- Create member accounts for all new fellows joining EPIET/ EUPHEM or EAPs (including UK-FETP)
- Keep overview of fee-paying and non fee-paying members, quota of external members
- Explore funding options in accordance with EAN´s statutes
- Reimburse board members/ facilitators as agreed by the advisory board after e.g. Advisory board meetings, modules or other activities (for ECDC organised events, costs are likely covered by ECDC)
- Update board composition with bank/ payment platforms (see SOP)
- If treasurer changes, transfer banking privileges to new treasurer
- Review emails labelled as treasurer in the EAN inbox, add additional labels if required, and archive emails once follow up is completed
- Deals with any other task that may be decided in consultation with the other members of the Advisory Board (See “Ad-Hoc Tasks”)
THE ALL-ROUND CONTRIBUTOR
General Board Member
Objective of the position
The General Board Member provides operational support to all the activities of the EAN board.
Responsibilities and activities
- Assigned tasks from the general task list.
- Takes the lead on bigger projects identified by the Board as current priorities.
- Supports any activity of any role that may be decided in consultation with the other members of the Advisory Board.
- Responsible for bigger projects, e.g. organisation of Career Compass and the member survey.
THE EXTRA EXPERTISE
Co-opted Member
Objective of the position
Bringing a fresh perspective and a helping hand where the network needs them most.
Responsibilities and activities
- Co-opted members are appointed by the EAN Board to contribute specific expertise and support its work.
- Offer advice and experience on topics relevant to the network.
- Contribute to projects, activities or working groups agreed with the Board.
- Share knowledge and lessons learned to support continuity.
- Collaborate with elected Board members, with responsibilities tailored to the support needed.
Different roles. One team.
All Board members contribute to EAN’s strategy and annual plan. Responsibilities are coordinated across the team, with additional tasks agreed together as activities develop.
For the formal framework and further details, see the EAN Statutes ↗.